Proposal Manager

Job Locations US-VA-Reston | US-AL | US-AZ | US-AR | US-FL | US-DC-Washington | US-GA | US-IN | US-IL | US-IA | US-ID | ...
Regular Full-Time


We are seeking an experienced proposal writer and manager to create compliant, detailed, accurate, compelling, and clear written proposals as an essential element of our opportunity capture strategy. The ideal candidate will have a bachelor’s degree and 4-8 years of progressive experience in various areas of proposal development and management. The individual will be extremely comfortable working as the “go-to” person in leading and administering our entire proposal process for your assigned opportunities. Seeking a background which shows success executing the conventional duties of proposal management (analyzing and writing RFI/RFP responses, managing schedules, etc.) as well as operating at a highly strategic level with senior business leadership. Strong research, evaluation/analysis, writing, and attention to detail are critical to this role. 


The role of Proposal Manager is a critical one at TekSynap. You will be responsible for multiple new business opportunities at the same time. You will coordinate and optimize activities across proposals and between content contributors, and manage through shifting priorities, stringent deadlines, and last minute requirements, which may require off-hours work to accomplish tasks for a proposal deadline.


TekSynap is a fast growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers.


We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays.


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Responsibilities & Qualifications


  • Planning, development, and completion of federal and DoD proposals.
  • Managing proposal strategy according to the business development and capture strategy.
  • Leading proposal meetings and reviews with internal and external stakeholders including teaming partners, senior company leaders, and subject matter experts.
  • Preparing clear and concise briefing materials for senior management.
  • Writing and developing proposal content. Note: This function is not limited to coordinating the proposal process and editing contributor inputs; you are expected to create proposal content from baseline information and write original content responsive to the RFP through research, interviews with subject matter experts, and understanding of our messaging and value proposition.
  • Developing proposal outlines, compliance matrices, proposal schedules, and providing direction to leadership and cross-functional teams assigned to work proposal efforts.
  • Analyzing proposal documents for quality of the proposal for reviews and final delivery by performing rigorous quality assurance and compliance checks on draft and final documents.
  • Coordinating and managing color reviews and determining and executing recovery plans.
  • Managing and tracking multiple proposals, including solicitation amendments. 


  • Knowledgeable of regulations governing Federal and DoD procurements and contract vehicles

  • Ability to collaborate effectively with personnel at all levels, from subject matter experts to the CEO

  • Strong leadership to drive people and process

  • Out of the box thinking that has a vision for new and creative ways to respond to requirements while maintaining compliance

  • Ability to make tough decisions and present solutions/alternatives to move the process forward

  • Ability to multitask and work against strict deadlines

  • Strong ability to maintain focus on the win strategy throughout the proposal

  • Flexibility in the face of rapidly changing circumstances

  • Effective communication skills and ability to work alone and as part of a team

  • Ability to organize/prioritize/coordinate efforts to achieve results

  • Strong process orientation and commitment to continual process refinement and self-improvement

  • Ability to operate under little supervision

  • Excellent writing and editing skills and ability to analyze, synthesize, and condense text

  • Advanced skills in Microsoft Word and proficient with Excel, PowerPoint, SharePoint, and Adobe Acrobat 


  • Bachelor’s Degree

  • 4-8 years of experience

  • Foundation in Shipley Proposal Development and Business Development methodology

  • Experience developing prime proposal with a large team of subcontractors preferred

  • Experience developing winning proposals for contract valued at $50M or greater is preferred 

Additional Job Information


  • Establish Focus

  • Change Management

  • Performance Management

  • Oral Communication

  • Written Communication

  • Persuasive Communication

  • Interpersonal Awareness

  • Build Relationships

  • Analytical Thinking

  • Conceptual Thinking

  • Strategic Thinking

  • Initiative

  • Foster Innovation

  • Results Oriented

  • Teamwork

  • Customer Service


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

  • Location: Reston, VA

    • Telework may be available
  • Type of environment: Office Setting

  • Noise level: Soft - Medium

  • Work schedule: Schedule is day shift Monday – Friday.  Frequently requested to work off hours and weekends to meet program needs, contract needs and proposal deadlines.

  • Amount of Travel: Less than 10%


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.



Legal authorization to work in the United States



Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.



In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.


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