Document Imaging Specialist

RESPONSIBILITIES

• Execute a range of technical and administrative duties to support document management processes.

• Prepare documents thoroughly for digital scanning, ensuring accuracy and completeness.

• Operate and maintain scanning equipment, troubleshooting issues and ensuring functionality for optimal performance.

• Enter and update data accurately in client-specific systems.

• Conduct quality assurance checks on scanned images and data to maintain high standards of accuracy.

• Prepare and organize boxes for secure storage and shipment, adhering to procedural guidelines.

• Maintain precise inventory records of documents processed.

• Collaborate on various project tasks, providing support as necessary to meet team objectives.

• Manage and organize project files both in physical and electronic formats.

• Ensure timely completion of project tasks and deliverables, adhering to established deadlines and service level agreements.

REQUIRED QUALIFICATIONS

• Minimum of two years of experience in office settings, demonstrating familiarity with general office practices.

• Proficient in using office software including word processing, spreadsheets, and databases.

• Excellent interpersonal skills, capable of effectively communicating and collaborating with various teams.

• Self-motivated with the ability to work independently and as part of a team.

• Capable of managing multiple tasks and deadlines simultaneously without compromising quality.

• Meticulous attention to detail, especially with a focus on producing quality work.

• Ability to lift a minimum of 25 pounds.

• Educational background: High School diploma, Technical Certification, or completion of a Technical/Trade School.

• Eligible to achieve and maintain a Department of the Interior (DOI) Public Trust clearance

DESIRED QUALIFICATIONS 

• Prior experience handling public and proprietary federal records, data, and documents.

• Experienced in creating and managing inventories for the Federal Records Center.

• Familiarity with Kofax software for document capture and management.

• Proficient in using document management software to enhance file accessibility and integrity.

We are seeking a Document Imaging Specialist to join our team supporting DOI BSEE Data Management contract in New Orleans, LA.

TekSynap is a fast growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers.

We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays.

Visit us at www.TekSynap.com. 

Apply now to explore jobs with us!  

The safety and health of our employees is of the upmost importance. Employees are required to comply with any contractually mandated Federal COVID-19 requirements. More information can be found here.

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WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

• Location: New Orleans, LA
• Type of environment: Office, Telework may be available
• Noise level: (Low-Medium)
• Work schedule: Schedule is day shift Monday – Friday. May be requested to work evenings and weekends to meet program and contract needs.
• Amount of Travel: Less than 10%

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to handle, feel, touch; reach with hands and arms; talk and hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds. The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK AUTHORIZATION/SECURITY CLEARANCE

Positions require a DOI Entrance on Duty (EOD)

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EQUAL EMPLOYMENT OPPORTUNITY

In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.