Site Coordinator

RESPONSIBILITIES

• Serve as a primary point of contact between onsite personnel, project management, customers, and other stakeholders to support daily project activities.
• Coordinate daily onsite operations to ensure project activities are completed efficiently, safely, and in accordance with established schedules, procedures, and contractual requirements.
• Facilitate daily coordination meetings to review planned activities, personnel assignments, project milestones, priorities, and potential obstacles.
• Work closely with Project Managers, Site Managers, and team leads to monitor project progress, identify scheduling conflicts, and address resource constraints.
• Coordinate site access, personnel availability, required approvals, and other logistical requirements to support scheduled project activities.
• Monitor project schedules, track milestone completion, and communicate changes or delays to appropriate stakeholders.
• Assist with the coordination of personnel, equipment, materials, and resources necessary for successful project execution.
• Maintain accurate inventory records and assist with equipment tracking, material reconciliation, and documentation of discrepancies.
• Monitor project activities to ensure compliance with established procedures, quality standards, and customer requirements.
• Complete and maintain project checklists, quality control documentation, and other required operational records.
• Identify potential project risks, operational concerns, and scheduling conflicts, escalating issues to project leadership as appropriate.
• Support project readiness reviews by verifying that required resources, documentation, approvals, and prerequisites are in place.
• Maintain accurate and timely project documentation, including daily reports, schedules, issue logs, progress trackers, and other required deliverables.
• Monitor project communications through email, Microsoft Teams, and other approved platforms to facilitate timely information sharing and coordination.
• Document and track project issues, action items, and outstanding tasks through resolution.
• Coordinate with internal teams, external vendors, and customer representatives to support issue resolution and minimize project disruptions.
• Provide regular project status updates to management, highlighting completed activities, upcoming milestones, potential risks, and outstanding concerns.
• Assist with coordinating site walkthroughs, inspections, and quality assurance activities.
• Support site closeout activities, including final documentation, inventory reconciliation, customer acceptance, and submission of required deliverables.
• Identify opportunities for process improvement and contribute to lessons-learned discussions and continuous improvement initiatives.
• Perform additional administrative, logistical, and project coordination duties as assigned.

REQUIRED QUALIFICATIONS

• 5 years of experience in IT operations
• 3 years of project management experience
• Experience managing multi‑site or nationwide deployment teams in a federal contracting environment.
• Understanding of network infrastructure (switching, cabling, labeling standards, cutover processes).
• Demonstrated ability to manage complex schedules, logistics workflows, and field resources.
• Excellent communication, leadership, and stakeholder‑coordination skills.
• Must pass Veterans Affairs background check
• Travel required

We are seeking a Site Coordinator to join our team supporting Department of Veterans Affairs. 

TekSynap is a fast-growing high-tech company that understands both the pace of technology today and the need to have a comprehensive well planned information management environment. “Technology moving at the speed of thought” embodies these principles – the need to nimbly utilize the best that information technology offers to meet the business needs of our Federal Government customers.

We offer our full-time employees a competitive benefits package to include health, dental, vision, 401K, life insurance, short-term and long-term disability plans, vacation time and holidays.

Visit us at www.TekSynap.com. 

Apply now to explore jobs with us!  

The safety and health of our employees is of the utmost importance. Employees are required to comply with any vaccination requirements mandated by contract, applicable law or regulation.

By applying to a role at TekSynap you are providing consent to receive text messages regarding your interview and employment status.  If at any time you would like to opt out of text messaging, respond "STOP".

As part of the application process, you agree that TekSynap Corporation may retain and use your name, e-mail, and contact information for purposes related to employment consideration.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Location: Remote/Travel
• Type of environment: Varies
• Noise level: Medium
• Work schedule:  The teams travel to site for 21 days and weekend work is necessary. The Site Coordinator usually has the first 2 Sundays off and the last weekend is based on how well things are progressing. 
• Amount of Travel: 50-75%

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to grip, handle, or feel; reach with hands and arms; and talk or hear. The employee is regularly required to stand; walk; sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee is regularly required to lift up to 10 pounds.

The employee is frequently required to lift up to 25 pounds; and up to 50 pounds. The vision requirements include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK AUTHORIZATION/SECURITY CLEARANCE

• Must be a U.S. Citizen
• VA background check 

OTHER INFORMATION

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

TekSynap is a drug-free workplace. We reserve the right to conduct drug testing in accordance with federal, state, and local laws. All employees and candidates may be subject to drug screening if deemed necessary to ensure a safe and compliant working environment.

Many positions require specific certifications and/or the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens.  Applicants who accept an offer of employment may be subject to investigations performed by TekSynap and/or the Government to verify the candidate meets the required qualifications and other eligibility requirements. 

EQUAL EMPLOYMENT OPPORTUNITY

In order to provide equal employment and advancement opportunities to all individuals, employment decisions will be based on merit, qualifications, and abilities. TekSynap does not discriminate against any person because of race, color, creed, religion, sex, sexual orientation, gender identity, protected veteran status, national origin, disability, age, genetic information or any other characteristic protected by law (referred to as “protected status”). This nondiscrimination policy extends to all terms, conditions, and privileges of employment as well as the use of all company facilities, participation in all company-sponsored activities, and all employment actions such as promotions, compensation, benefits, and termination of employment.

TekSynap is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please contact hr@teksynap.com for assistance.remote #telework #linkedin

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